Pastors, Youth Pastors, and Youth Leaders;

We appreciate your continued patience as we slowly gather more information for NYC2019 and continue to work our details. We have some updated information for you on registration that we think will help to get us the information that we need in a timely manner but will also allow you plenty of time in which to gather registration deposits for students and adults.

• We are asking that as soon as you can send in the registration information sheet for the adults and students from your church that are going to NYC. This helps us in a couple of ways, it helps us to get a count on the number of students and adults that are planning on going which helps us as we continue to make plans and work out details. It also gives us the information that we are going to need in order to reserve flights once they open up. This keeps us from having to scramble last minute to get all the information in. It is VERY IMPORTANT though that you make sure the information is legible and correct. This form can either be mailed or emailed in. No payment needs to be sent in with this form. This also allows us to have contact information we need to communicate directly with parents and leaders to get you updates more quickly as they become available.

 

• The Registration site is set to go live on July 1st. Anyone who has submitted their registration and deposit at that time will begin to receive their registration links that week. Please make sure that parents know if they have multiple children going they will receive a separate link for each child. Anyone who has submitted information but has not submitted a deposit will not be emailed a link until the deposit has been paid.

 

• August 1st is the deadline for all the registration deposits to be paid. We are being told flights should hopefully open up in August and we need to be prepared to give information and pay a flight deposit for each ticket we need. When you send in the registration deposits we are asking that you mail in one check from your church made out to East Ohio NYI and include with it a payment form to help us track who all has paid. We are also asking that you send in the payment form with each check that you mail as you make monthly payments to help us track more easily.

 

• We are including the payment schedule again in this form. However, please use the registration information form and payment form included in this packet instead of the one before. We have changed the way we are collecting information and so the forms have been changed to reflect that.

 

• Please do not hesitate to ask ANY questions! We will continue to post updates as we receive more information. We hope that you are as excited about this life-changing event as we are!!

 

 

What does the payment plan look like? Please understand that this is a TENTATIVE payment schedule and is subject to change as we get more firm prices. This will however give you an idea of how much you will need to be sending in and when.

 

 

 

DATE

AMOUNT

Registration Deposit

August 1, 2018 $150

September 8, 2018 $150

October 8, 2018 $150

November 8, 2018 $150

December 8, 2018 $150

January 8, 2019 $150

February 8, 2019 $150

March 8, 2019 $150

April 8, 2019 $150

May 8, 2019 $200

Total $1550

 

Please note that all payment due dates are postage marked dates, these are the dates you need to have your check in the mail with a payment form. If for any reason you are unable to make a payment date please let me know ASAP.

Josh Blinson, EO NYC Coordinator

Phone: 775-336-9833 

Email: jblinson@cambridgefirstnaz.org

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How many adults can we send? As a district we are required to keep a 1:8 sponsor to student ratio. Although we appreciate the enthusiasm adults have for wanting to be involved in this trip we cannot get to the point where there are too many adults. Please understand this trip is for the teens and we reserve the right to limit the adults attending.

 

What does the registration process look like? There are no physical papers to fill out for registration this year, everything is done online.

• First, fill out the Registration Request form with information for each student and adult and send that along with one check made out to East Ohio NYI for the deposit. This can be done as soon as possible. I will compile a list and send out the registration links as soon as the site goes live.

• For students, their parents will then receive a registration invitation to their email. Please make sure that they know to expect it so they don’t miss it. They will click on the link in the email and be taken to the registration site.

• They will need to make a family account and from there register their student. If there are multiple students from the same family they will get a link for each student. They must follow each link but once a family account is made they will log into that account to add student info.

• There are 3 sections that need to be filled out and complete; health form, additional questions, and terms and conditions. A parent or guardian must fill out and digitally sign for each student, even if the student is 18 or older.

• The process is the same for adult sponsors as students, they will receive a link in an email to follow in order to register.

• If for some reason someone does not receive a registration invitation after sending in the deposit and registration request, please let me know asap so we can check to make sure the email is right and resend a link.

• Also, please make sure all sponsors and parents know that we are on the East Central Field and  the East Ohio district. This will be asked and it is very important that it is entered correctly.

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